How to manage mailboxes using Exchange recipient policies

How to manage mailboxes using Exchange recipient policies

With Microsoft 2000, 2003 and 2007, you can manage e-mail address settings and to manage mailboxes using Recipient Polices. The Recipient Policies are a set of configurable rules that run on a schedule and that evaluate the mailboxes on the local server. The policy uses rules to filter all the recipient objects and to selectively apply mailbox management settings to messages in folders. The Recipient Policy can automatically process the pre-configurable options, including the following:

•	Generate a report only and send the report to the mailbox owner.
•	Move the message to the Deleted Items folder.
•	Move the message to System Cleanup folders.
•	Delete the message immediately.

How to manage mailboxes using Exchange recipient policies - Requirements

Move junk mails to Delete Items folder

How to schedule to run mailbox management

How to run mailbox management manually

Troubleshooting Exchange Recipient Policies

Note 1: There is no default recipient policy for mailbox management (unlike the e-mail recipient policies). However, you can add the required property page to the default recipient policy if you want to create a mailbox management policy that applies to all recipients.

Note 2: Policies are applied according to the schedule that you set up on each server (by default, 30 days) . This prevents mailbox management from running on all servers in the organization at the same time. However, you can force a manual update if you want a recipient policy to apply immediately.

Note 3: Like e-mail recipient policies, the highest priority (1 is the highest) recipient policy that applies to an Exchange Server object is the effective policy. Lower priority policies are no longer evaluated after a match has been made.

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